ENGG1865 Group Assignment
Due Date: Sunday 3 rd November
This assignment is designed to be completed by a group of 5 students (in the case when the
student number is not multiple of 5, maximum 6 and minimum 4 students may be put in one
group with special permission). Groups with less than 5 members need to note that they are
expected to complete all the tasks and will be subject to the same marking standard. This
document sets out what is required to be done by each group.
Your team is responsible for the initial planning of the office relocation project. The proposed
relocation date is six months from your assignment due date (2 nd April 2020). Your team must
complete all tasks listed below and present a report to project sponsor.
For 10 years the head office of Sunpro Professional Services has been located in Redfern.
The building was built in the 1970s and although it was refurbished 5 years ago, it continues
to present a number of recurring problems, such as leaks, power failures and cockroach
infestations that are disruptive to business and demoralising to staff.
The company has recently expanded and currently includes 85 staff members, including 5
who are currently on maternity or long service leave. Staff numbers are expected to grow to
120 staff within 6 months, where it is expected to remain for the next 5 years.
Due to this growth, and the continuing problems with the building in Redfern, a decision has
been made to relocate to a larger, newer, more accessible office at Sydney Olympic Park.
Excitement is high and although some employees are nervous about the risks associated with
moving, in general the decision to move has been well received, and people are looking
forward to working at the new office. Highly valued by all staff is the promise of a parking
space for each employee and an office crèche.
The current lease expires in 6 months, so a project team has been assembled and you have
been given the role of project manager. The Chief Operating Officer, Sam Allegro, is the
project sponsor. Last week, Mr Allegro signed a lease for the new office premises, which
consists of two whole floors of a large building located within 2 minutes’ walk of Olympic
Park train station. Apart from kitchen and bathroom facilities, the site is currently empty. The
building is currently occupied by several other companies who share a reception desk in the
foyer, so your project team will need to be mindful of them and limit noise and disruption to
their businesses as much as possible.
Mr Allegro has approved a project budget of $400,000, plus $80,000 in management reserve.
$20,000 has automatically been deducted as indirect cost, prior to assigning the project
budget, so the $400,000 is able to be spent entirely by the project manager on this project.
The PMO manager has advised that 20% of this should be reserved by the Project Manager as
Project Contingency (in addition to management reserve).
Four full time resources have been allocated to the project team. The organisation’s policy is
for projects to pay a flat $100 per hour for each project team member. Two of your team
members are administrative resources; and the other two are ICT (Information
Communication Technology) specialists and historically have not got along well.
Mr Allegro has asked to be kept informed of all activities impacting staff, clients, and
business continuity. It is important that client services are not disrupted by the move and that
the impact on productivity is as minimal as possible.
1. Prepare a basis of schedule document including scope analysis, including the local
council requirement, local climate and weather information, assumptions, constraints,
2. Prepare a Work Breakdown Structure.
3. Develop a project schedule using the 5-step method.
4. Develop a resource allocation chart and a RACI chart
5. Develop project budget.
6. Develop a risk register related to time, cost and resources.
Content (40%) Plans are difficult
to understand, not
sensible or not
the stated project
reflect the case
study or does not
Evidence of some basic
ability to plan a project.
Some items of scope
are missing, errors in
calculations or incorrect
presentation of Ghantt
chart and other sub
Some effort was
made to attempt all
tasks set. Overall the
plan is sensible,
logical and easy to
follow and reflect the
objectives, scope and
constraints outlined in
the case study
Much effort was made to
attempt all tasks set, with
originality and extra
contextualization of plans.
Overall the plan is of a
providing detailed and logical
outline of the proposed
All tasks completed fully, with
evidence of originality and
critical thinking. Overall the plan
is of a professional standard of
quality and demonstrates a deep
understanding of PM and sensible
utilization of resources to
optimize efficiency of the case
Not well written,
of the plan
understandable but still
there are spelling
between sections of the
plan but overall the
plan outlines the project
Well written, with
Well organised with
clear ideas, strong
line of argument
sections of the plan
and a sensible well
approach for the
given case study
Written to a professional
standard with clear and
detailed explanation of the
project approach in each
section. Few if any spelling
grammar or punctuation
Strong line of argument presented
coherently. Ver well written from
start to finish, without any
spelling, grammar or punctuation
errors. Clear, detailed and
Consistent between all sun
Sufficiency (30%) Some tasks left
blank, or only
have one or two
Little effort made to
attempt all tasks set.
Reasonable detail in
WBS and Ghantt to
provide a clear
picture of the planned
WBS, Ghantt and other plans
are detailed, and sufficient
information is provided
Each sub plan finished out in
detail. Providing clarity over all,
especially in those areas that are
complex and ambiguous