Project Plan

Project Plan

v4 Page 1 of 9
ASSIGNMENT TYPE Project Plan
TO BE COMPLETED Individual
WEIGHTING 30%
LEARNING OBJECTIVES 1. Critically evaluate different Project Management methods
and select which is appropriate to apply to a specific project.
2. Apply a Project Management approach, demonstrating
leadership skills within a team environment, to deliver a
sophisticated IT system.
DELIVERABLES Written Project Plan
REFERENCING APA as defined the QUT Cite guide
SUBMISSION METHOD Turnitin (MSWord .docx format) on Blackboard
See assignment submission link on Assessment page
FEEDBACK Week 13 Tutorial face to face feedback with your Tutor

Requirements
Based on the following scenario create a Project Plan using the template included. Please
note the Project Plan template must be used. Please label any reasonable assumptions
made in the Project Plan. Provide a bibliographic list of sources of information used in
producing this Project Plan and citations to information sources following the QUT Cite
guide. The marks awarded are based on the Assessment criteria sheet in Appendix A.
Based on the scenario below select either a DSDM or PRINCE2 Project
Management methodology. You will need to justify your decision in the report. Using
your selected Project Management method and associated techniques to complete
the Project Plan sections. It is essential that the appropriate technique be correctly
identified and applied.

IFN700: Case Study Task (CST) – sem1 2018

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Scenario
Order Management at the Great Search Company
The Great Search Company (GSC) sells information about companies, individuals and
properties to lawyers, solicitors and conveyancers in Australia. GSC clients are the lawyers,
solicitors and conveyancers who use this information when dealing with commercial matters,
litigation, or sale/ purchase of property.
Examples of information that the GSC provide includes;
 Company information including current ownership and history of ownership
 Property title certificates to ascertain current ownership and history of ownership
 Rates certificate to determine the portion of rates payable by the purchaser and by
the vendor when a property is sold
 Transport interest certificate to establish if new roads might affect a property
 Contaminated land certificate to establish if a property has land which is
contaminated
 Property descriptions including any utility company easement or right of access
GSC is planning to implement a new information system to provide a one-stop-shop for the
types of information listed above. The one-stop-shop will allow clients to place orders,
monitor the status of orders, retrieve search results, monthly invoicing and payments. The
GSC will need to source information from information providers such as national, state or
local authorities. GSC acts as a broker between the information providers and GSC clients.
Clients place orders for information searches. Each order may include one or more
information searches. Once the order is submitted a status is shown for each information
search including an estimated time of completion. If the information requested does not exist
in the information system then a connection is made to the appropriate information provider.
The requested information is accessed from the information provider and stored in the
information system.
Search results in the form of pdf documents are stored in the client document store within
the information system. Each client has a document store which allows the client's staff
shared access to the documents.
The order is considered fulfilled when each search item returns a result. The clients’ monthly
invoice is then updated. The new information system includes a third party payment module.
Monthly invoices are automatically sent to clients. Payment is strictly 14 days. In the case of
no payment, the client account is suspended, existing searches are halted, and new orders
are held as pending. When payment is received, the client account is un-suspended,
existing searches continued, and pending orders submitted.

IFN700: Case Study Task (CST) – sem1 2018

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Project Plan template (must be used)
All details of the Project Plan are to be your original work.

Plagiarism detection systems used.

Cover page
Stating:
 Project name
 Student name
 Student Id
 Tutor name
 Unit number and name
Revision history [1 mark]
Provide a history of the changes you made to the document after receiving feedback from
project stakeholders, tutors and/or peers. Revision history should include the version
number, date revised and revision comments (i.e. justification and summary of what has
changed).
1. Business driver [3 marks]
Why are we here?
Explain the business problem, need, improvement, or opportunity the project is
aiming to resolve. Also, explain the (possible) impact of NOT doing the project.
2. Project objectives [3 marks]
What’s to be delivered?
Define what product(s) you plan to deliver addressing aspects like:
 Competitive advantages
 Future potential
 Enabling more efficient processes
 Integration with current systems
3. Business benefits [3 marks]
What are the benefits?
Explain what business benefits are expected to be realised and the key
deliverable(s). Use the following SMART acronym to describe each business benefit.
SMART acronym description:
 Specific – target a specific area of improvements;
 Measurable – quantify or at least suggest an indicator of progress;
 Assignable – specify who is responsible for realising the business benefits;
 Realistic – state what business benefits that can be realistically achieved given the

available resources;

 Time-related – specify when the result(s) can be achieved.

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4. Defining the scope [3 marks]
What’s in, what’s out or what’s still unclear?
Identify and define what is in scope, out of scope, and what’s not yet clear. This also
includes initial planning. Based on your selected Project Management method use
the appropriate techniques listed in the following table.
PRINCE2 Scope statement

Product based planning using a Product breakdown structure (PBS) and a
Product flow diagram (PFD)
Work breakdown structure (WBS)
Tak table including precedence table with duration estimating.
Network diagram and critical path.
DSDM High-level scope statements
Prioritised Requirements List
User Stories
Relative size estimating,
MoSCoW

5. Key Stakeholders [2 marks]
Who is involved?
Identify the project team members and stakeholders and define their roles and
responsibilities possibly visualising this with project organisation diagram. Ensure
you use the correct project role names based on your selected Project Management
method. Ensure you have considered internal and external stakeholders.
6. Outline solution [2 marks]
Show the solution!
Design a high-level system model of the solution with just enough detail. Use a
context diagram and a high-level architecture diagram with descriptions.
7. Key Risks [3 marks]
What keeps us up at night!
List the key project risks (aka threats) with a probability of eventuating and possible
impact. Prepare a risk matrix that includes impact and likelihood. Also, explain how
you plan to manage your risks given the four potential strategies you have available:
1. Avoid risk – change the plan to circumvent the problem;
2. Mitigate risk – reduce the probability and/or impact through planned actions;
3. Accept risk – take the chance and possible consequences of the threat
happening;
4. Transfer risk – outsource the risk to a third party either through insurance or by
outsourcing the responsibility.
Those using DSDM Project Management include a completed PAQ in the Appendix.

IFN700: Case Study Task (CST) – sem1 2018

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8. Delivery and Release planning [3 marks]
When will it happen!
Plan the delivery in terms of timeframes, people and other resources. Based on your
selected Project Management method use the appropriate techniques listed in the
following table.
PRINCE2 Gantt chart.
DSDM Project deployment plan

Timeboxes

9. Project control [3 marks]
How is it controlled!
Define the controls you will implement for your project to demonstrate project control
to your stakeholders. Describe how as a Project Manager you ensure your project is
on track. Based on your selected Project Management method describe the
techniques used to manage each of the following;
 Trade-off between the project variables scope, time and budget;
 Ensure product quality during development;
 Tracking of project progress;
 Ongoing business case justification.
10. Project costs [3 marks]
How much does it cost?
Consider project budget and procurement of resources. Include an appropriately
formatted financial spreadsheet to present the budget. Specify how much the project
will cost and clarify cost elements like:
 Breakdown of cost estimates including the costs for people and other project
expenses like hardware/software licenses, travel expenses, etc.;
 Planned contingencies (buffers) to cover for identified delivery risks (note how
contingency is applied differently in DSDM);
 What (incremental) funding is planned.
References [1 mark]
Provide a bibliographic list of sources of information used in producing this project
plan and citations to information sources following the QUT Cite guide.
Appendix: PAQ
Those using DSDM Project Management include a completed PAQ in Appendix.

End of Project Plan Template

IFN700: Case Study Task (CST) – sem1 2018

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Appendix A: CRITERIA SHEET: Case Study Task.
Name…………………………………………………………………………..
COURSE LEARNING OUTCOMES HIGH MARK (7 – 6 ) AVERAGE MARK (5 – 4) LOW MARK (3 – 1)
1-1 Demonstrate advanced knowledge within
an IT discipline area.
1-2 Critically apply specialist discipline skills to
meet an identified IT problem and/or
requirement.

Demonstrated mastery of relevant knowledge.

Effectively and creatively applied appropriate theory
and specialist skills to complete the task

Demonstrated good comprehension of relevant
knowledge
Effectively applied appropriate theory and
specialist skills to complete the task

Demonstrated superficial comprehension of relevant
knowledge

Did not effectively apply appropriate theory and
specialist skills to complete the task.

2-1 Generate and critically evaluate complex
ideas to solve significant IT problems.
2-2 Synthesise multiple information sources to
formulate best practice IT strategies and
solutions.

Produced a well-formed solution that demonstrated
evaluation of a good range of options resulting in a
best practice solution.
Synthesised a broad and coherent range of
appropriate sources of information and applied the
learnings to producing a good solution.

Produced a well-formed solution that
demonstrated evaluation of some options
resulting in a practical solution.
Synthesised a coherent range of appropriate
sources of information and applied the learnings
to producing a good solution.

Produced a solution that demonstrated evaluation of
a limited range of options resulting in a solution with a
few issues.
Synthesised a small range of appropriate sources of
information and applied the learnings to producing a
partially workable solution.

4-1 Communicate effectively, persuasively
and professionally with peers, stakeholders
and the broader community.

Clear and concise presentation of task solution.
Visual material clearly supports the content.
Questions answered quickly and accurately with
very little stumbling.
Easily finished within presentation timebox.

Clear presentation of material, with one or two
questions required to clarify points.
Most visual material supports the content well.
Some questions answered quickly and accurately
with little stumbling.
Finished within presentation timebox with little
rushing.

The presentation is unclear at times.
The visual material does not support the content that
well.
Some questions are not able to be answered or
answered poorly.
Did not finish presentation within timebox or rushed
most of the presentation or skipped major items.

COMMENTS:

IFN700: Case Study Task (CST) – sem1 2018

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Appendix B: PAQ

Project Approach Questionnaire (PAQ)

Project:   Name :
Date :   Position :
Indicate the closest collective opinion Where
appropriate,
comment
on issues
or risks
related to a
more
negative
response to
this aspect
of the
DSDM
approach

Ref Statement Strongly

Agree Agree Neutral Disagree Strongly
Disagree

1
All members of the project
understand and accept the
DSDM approach (Philosophy,
Principles and Practices)

 

2
The Business Sponsor and the
Business Visionary demonstrate
clear and proactive ownership of
the project.

 

3
The business vision driving the
project is clearly stated and
understood by all members of
the project team

 

4
All project participants
understand and accept that on-
time delivery of an acceptable
solution is the primary measure
of success for the project

 

5
The requirements can be
prioritised, and there is
confidence that cost and time
commitments can be met by
flexing the scope of what's
delivered.

 

6
All members of the project team
accept that requirements should
only be defined at a high level in
the early phases of the project
and that detail will emerge as
development progresses.

 

7 All members of the project team
accept that change in
requirements is inevitable and

 

IFN700: Case Study Task (CST) – sem1 2018

v4 Page 9 of 9
that it is only by embracing
change that the right solution will
be delivered.

8
The Business Sponsor and
Business Visionary understand
that active business involvement
is essential and have the
willingness and authority to
commit appropriate business
resources to the project.

 

9
It is possible for the business
and solution development
members of the Solution
Development Team to work
collaboratively throughout the
project.

 

10
Empowerment of all members of
the Solution Development Team
is appropriate and sufficient to
support the day-to-day decision-
making needed to rapidly evolve
the solution, in short, focussed
Timeboxes

 

11
The DSDM roles and
responsibilities are appropriately
allocated, and all role holders
understand and accept the
responsibilities associated with
their role.

 

12
The Solution Development team
has the appropriate collective
knowledge and skills (soft skills
and technical skills) to
collaboratively evolve an optimal
business solution.

 

13
Solution Development Team
members are allocated to the
project at an appropriate and
consistent level sufficient to fully
support the DSDM timeboxing
practice

 

14
Tools and collaborative working
practices within the Solution
Development Team are sufficient
to allow effective Iterative
Development of the solution.

 

15
All necessary review and testing
activity is fully integrated within
the Iterative Development
practice.

 

16
Project progress is measured
primarily through the
incremental, demonstrable
delivery of business value.

 

17
There are no mandatory
standards or other constraints in
place that will prevent the
application of the DSDM
Philosophy and Practices on this
project.

 

IFN700: Case Study Task (CST) – sem1 2018

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General comments on suitability or risk associated with the DSDM approach :

©DSDM Consortium 2015
Source: https://www.agilebusiness.org/content/appendix-b-project-approach-questionnaire-paq

Category:

Description

v4 Page 1 of 9
ASSIGNMENT TYPE Project Plan
TO BE COMPLETED Individual
WEIGHTING 30%
LEARNING OBJECTIVES 1. Critically evaluate different Project Management methods
and select which is appropriate to apply to a specific project.
2. Apply a Project Management approach, demonstrating
leadership skills within a team environment, to deliver a
sophisticated IT system.
DELIVERABLES Written Project Plan
REFERENCING APA as defined the QUT Cite guide
SUBMISSION METHOD Turnitin (MSWord .docx format) on Blackboard
See assignment submission link on Assessment page
FEEDBACK Week 13 Tutorial face to face feedback with your Tutor

Requirements
Based on the following scenario create a Project Plan using the template included. Please
note the Project Plan template must be used. Please label any reasonable assumptions
made in the Project Plan. Provide a bibliographic list of sources of information used in
producing this Project Plan and citations to information sources following the QUT Cite
guide. The marks awarded are based on the Assessment criteria sheet in Appendix A.
Based on the scenario below select either a DSDM or PRINCE2 Project
Management methodology. You will need to justify your decision in the report. Using
your selected Project Management method and associated techniques to complete
the Project Plan sections. It is essential that the appropriate technique be correctly
identified and applied.

IFN700: Case Study Task (CST) – sem1 2018

v4 Page 2 of 9
Scenario
Order Management at the Great Search Company
The Great Search Company (GSC) sells information about companies, individuals and
properties to lawyers, solicitors and conveyancers in Australia. GSC clients are the lawyers,
solicitors and conveyancers who use this information when dealing with commercial matters,
litigation, or sale/ purchase of property.
Examples of information that the GSC provide includes;
 Company information including current ownership and history of ownership
 Property title certificates to ascertain current ownership and history of ownership
 Rates certificate to determine the portion of rates payable by the purchaser and by
the vendor when a property is sold
 Transport interest certificate to establish if new roads might affect a property
 Contaminated land certificate to establish if a property has land which is
contaminated
 Property descriptions including any utility company easement or right of access
GSC is planning to implement a new information system to provide a one-stop-shop for the
types of information listed above. The one-stop-shop will allow clients to place orders,
monitor the status of orders, retrieve search results, monthly invoicing and payments. The
GSC will need to source information from information providers such as national, state or
local authorities. GSC acts as a broker between the information providers and GSC clients.
Clients place orders for information searches. Each order may include one or more
information searches. Once the order is submitted a status is shown for each information
search including an estimated time of completion. If the information requested does not exist
in the information system then a connection is made to the appropriate information provider.
The requested information is accessed from the information provider and stored in the
information system.
Search results in the form of pdf documents are stored in the client document store within
the information system. Each client has a document store which allows the client's staff
shared access to the documents.
The order is considered fulfilled when each search item returns a result. The clients’ monthly
invoice is then updated. The new information system includes a third party payment module.
Monthly invoices are automatically sent to clients. Payment is strictly 14 days. In the case of
no payment, the client account is suspended, existing searches are halted, and new orders
are held as pending. When payment is received, the client account is un-suspended,
existing searches continued, and pending orders submitted.

IFN700: Case Study Task (CST) – sem1 2018

v4 Page 3 of 9

IFN700: Case Study Task (CST) – sem1 2018

v4 Page 4 of 9

Project Plan template (must be used)
All details of the Project Plan are to be your original work.

Plagiarism detection systems used.

Cover page
Stating:
 Project name
 Student name
 Student Id
 Tutor name
 Unit number and name
Revision history [1 mark]
Provide a history of the changes you made to the document after receiving feedback from
project stakeholders, tutors and/or peers. Revision history should include the version
number, date revised and revision comments (i.e. justification and summary of what has
changed).
1. Business driver [3 marks]
Why are we here?
Explain the business problem, need, improvement, or opportunity the project is
aiming to resolve. Also, explain the (possible) impact of NOT doing the project.
2. Project objectives [3 marks]
What’s to be delivered?
Define what product(s) you plan to deliver addressing aspects like:
 Competitive advantages
 Future potential
 Enabling more efficient processes
 Integration with current systems
3. Business benefits [3 marks]
What are the benefits?
Explain what business benefits are expected to be realised and the key
deliverable(s). Use the following SMART acronym to describe each business benefit.
SMART acronym description:
 Specific – target a specific area of improvements;
 Measurable – quantify or at least suggest an indicator of progress;
 Assignable – specify who is responsible for realising the business benefits;
 Realistic – state what business benefits that can be realistically achieved given the

available resources;

 Time-related – specify when the result(s) can be achieved.

IFN700: Case Study Task (CST) – sem1 2018

v4 Page 5 of 9
4. Defining the scope [3 marks]
What’s in, what’s out or what’s still unclear?
Identify and define what is in scope, out of scope, and what’s not yet clear. This also
includes initial planning. Based on your selected Project Management method use
the appropriate techniques listed in the following table.
PRINCE2 Scope statement

Product based planning using a Product breakdown structure (PBS) and a
Product flow diagram (PFD)
Work breakdown structure (WBS)
Tak table including precedence table with duration estimating.
Network diagram and critical path.
DSDM High-level scope statements
Prioritised Requirements List
User Stories
Relative size estimating,
MoSCoW

5. Key Stakeholders [2 marks]
Who is involved?
Identify the project team members and stakeholders and define their roles and
responsibilities possibly visualising this with project organisation diagram. Ensure
you use the correct project role names based on your selected Project Management
method. Ensure you have considered internal and external stakeholders.
6. Outline solution [2 marks]
Show the solution!
Design a high-level system model of the solution with just enough detail. Use a
context diagram and a high-level architecture diagram with descriptions.
7. Key Risks [3 marks]
What keeps us up at night!
List the key project risks (aka threats) with a probability of eventuating and possible
impact. Prepare a risk matrix that includes impact and likelihood. Also, explain how
you plan to manage your risks given the four potential strategies you have available:
1. Avoid risk – change the plan to circumvent the problem;
2. Mitigate risk – reduce the probability and/or impact through planned actions;
3. Accept risk – take the chance and possible consequences of the threat
happening;
4. Transfer risk – outsource the risk to a third party either through insurance or by
outsourcing the responsibility.
Those using DSDM Project Management include a completed PAQ in the Appendix.

IFN700: Case Study Task (CST) – sem1 2018

v4 Page 6 of 9
8. Delivery and Release planning [3 marks]
When will it happen!
Plan the delivery in terms of timeframes, people and other resources. Based on your
selected Project Management method use the appropriate techniques listed in the
following table.
PRINCE2 Gantt chart.
DSDM Project deployment plan

Timeboxes

9. Project control [3 marks]
How is it controlled!
Define the controls you will implement for your project to demonstrate project control
to your stakeholders. Describe how as a Project Manager you ensure your project is
on track. Based on your selected Project Management method describe the
techniques used to manage each of the following;
 Trade-off between the project variables scope, time and budget;
 Ensure product quality during development;
 Tracking of project progress;
 Ongoing business case justification.
10. Project costs [3 marks]
How much does it cost?
Consider project budget and procurement of resources. Include an appropriately
formatted financial spreadsheet to present the budget. Specify how much the project
will cost and clarify cost elements like:
 Breakdown of cost estimates including the costs for people and other project
expenses like hardware/software licenses, travel expenses, etc.;
 Planned contingencies (buffers) to cover for identified delivery risks (note how
contingency is applied differently in DSDM);
 What (incremental) funding is planned.
References [1 mark]
Provide a bibliographic list of sources of information used in producing this project
plan and citations to information sources following the QUT Cite guide.
Appendix: PAQ
Those using DSDM Project Management include a completed PAQ in Appendix.

End of Project Plan Template

IFN700: Case Study Task (CST) – sem1 2018

v4 Page 7 of 9
Appendix A: CRITERIA SHEET: Case Study Task.
Name…………………………………………………………………………..
COURSE LEARNING OUTCOMES HIGH MARK (7 – 6 ) AVERAGE MARK (5 – 4) LOW MARK (3 – 1)
1-1 Demonstrate advanced knowledge within
an IT discipline area.
1-2 Critically apply specialist discipline skills to
meet an identified IT problem and/or
requirement.

Demonstrated mastery of relevant knowledge.

Effectively and creatively applied appropriate theory
and specialist skills to complete the task

Demonstrated good comprehension of relevant
knowledge
Effectively applied appropriate theory and
specialist skills to complete the task

Demonstrated superficial comprehension of relevant
knowledge

Did not effectively apply appropriate theory and
specialist skills to complete the task.

2-1 Generate and critically evaluate complex
ideas to solve significant IT problems.
2-2 Synthesise multiple information sources to
formulate best practice IT strategies and
solutions.

Produced a well-formed solution that demonstrated
evaluation of a good range of options resulting in a
best practice solution.
Synthesised a broad and coherent range of
appropriate sources of information and applied the
learnings to producing a good solution.

Produced a well-formed solution that
demonstrated evaluation of some options
resulting in a practical solution.
Synthesised a coherent range of appropriate
sources of information and applied the learnings
to producing a good solution.

Produced a solution that demonstrated evaluation of
a limited range of options resulting in a solution with a
few issues.
Synthesised a small range of appropriate sources of
information and applied the learnings to producing a
partially workable solution.

4-1 Communicate effectively, persuasively
and professionally with peers, stakeholders
and the broader community.

Clear and concise presentation of task solution.
Visual material clearly supports the content.
Questions answered quickly and accurately with
very little stumbling.
Easily finished within presentation timebox.

Clear presentation of material, with one or two
questions required to clarify points.
Most visual material supports the content well.
Some questions answered quickly and accurately
with little stumbling.
Finished within presentation timebox with little
rushing.

The presentation is unclear at times.
The visual material does not support the content that
well.
Some questions are not able to be answered or
answered poorly.
Did not finish presentation within timebox or rushed
most of the presentation or skipped major items.

COMMENTS:

IFN700: Case Study Task (CST) – sem1 2018

v4 Page 8 of 9
Appendix B: PAQ

Project Approach Questionnaire (PAQ)

Project:   Name :
Date :   Position :
Indicate the closest collective opinion Where
appropriate,
comment
on issues
or risks
related to a
more
negative
response to
this aspect
of the
DSDM
approach

Ref Statement Strongly

Agree Agree Neutral Disagree Strongly
Disagree

1
All members of the project
understand and accept the
DSDM approach (Philosophy,
Principles and Practices)

 

2
The Business Sponsor and the
Business Visionary demonstrate
clear and proactive ownership of
the project.

 

3
The business vision driving the
project is clearly stated and
understood by all members of
the project team

 

4
All project participants
understand and accept that on-
time delivery of an acceptable
solution is the primary measure
of success for the project

 

5
The requirements can be
prioritised, and there is
confidence that cost and time
commitments can be met by
flexing the scope of what's
delivered.

 

6
All members of the project team
accept that requirements should
only be defined at a high level in
the early phases of the project
and that detail will emerge as
development progresses.

 

7 All members of the project team
accept that change in
requirements is inevitable and

 

IFN700: Case Study Task (CST) – sem1 2018

v4 Page 9 of 9
that it is only by embracing
change that the right solution will
be delivered.

8
The Business Sponsor and
Business Visionary understand
that active business involvement
is essential and have the
willingness and authority to
commit appropriate business
resources to the project.

 

9
It is possible for the business
and solution development
members of the Solution
Development Team to work
collaboratively throughout the
project.

 

10
Empowerment of all members of
the Solution Development Team
is appropriate and sufficient to
support the day-to-day decision-
making needed to rapidly evolve
the solution, in short, focussed
Timeboxes

 

11
The DSDM roles and
responsibilities are appropriately
allocated, and all role holders
understand and accept the
responsibilities associated with
their role.

 

12
The Solution Development team
has the appropriate collective
knowledge and skills (soft skills
and technical skills) to
collaboratively evolve an optimal
business solution.

 

13
Solution Development Team
members are allocated to the
project at an appropriate and
consistent level sufficient to fully
support the DSDM timeboxing
practice

 

14
Tools and collaborative working
practices within the Solution
Development Team are sufficient
to allow effective Iterative
Development of the solution.

 

15
All necessary review and testing
activity is fully integrated within
the Iterative Development
practice.

 

16
Project progress is measured
primarily through the
incremental, demonstrable
delivery of business value.

 

17
There are no mandatory
standards or other constraints in
place that will prevent the
application of the DSDM
Philosophy and Practices on this
project.

 

IFN700: Case Study Task (CST) – sem1 2018

v4 Page 10 of 9

General comments on suitability or risk associated with the DSDM approach :

©DSDM Consortium 2015
Source: https://www.agilebusiness.org/content/appendix-b-project-approach-questionnaire-paq